Proctor Information

Proctor Information

Some online Summer Sessions courses developed by Digital Learning Services (DLS) require students to take their final exam in-person at Berkeley or with a proctor off-site. If you are enrolled in such a course, watch the following video tutorial for how to find a proctor and schedule an appointment.

Summer Sessions Proctor Tutorial - DLS

Steps to Secure a Proctor for Your Course

If you are enrolled in a Summer Sessions online course that requires an in-person final exam, but you are unable to take it on campus, you have the option to take it off-site under the supervision of a proctor. Follow the steps below to secure a proctor.

To apply to take your final exam off-campus you must submit a proctor application by the following deadlines:

  • Session A: Wednesday,  June 15, 2022
  • Sessions B & C: Wednesday, July 20, 2022
  • Session D: Wednesday, July 27, 2022

If you do not turn in the proctor application by the deadline you will be expected to make arrangements to take the final on campus.

Step 1: Review the Proctor Guidelines

Review the Proctor Guidelines for your course to confirm the date and time you must schedule your final exam.

Step 2: Choose a Proctor

You may have your final exam proctored by one of the following in your area:

  • A professional or school testing center
  • High school principal or administrator
  • College or university faculty member or administrator
  • U.S. Embassy, Consular Officer or Educations office staff (if you live overseas)
  • Military chaplain or education officer (if you serve in the armed forces)

Under no circumstances can a family member, direct supervisor or tutor serve as a proctor. 

Step 3: Contact Proctor

Contact your chosen proctor to get information about hours, fees and other requirements.

  • Confirm they have the required day and time available to take your exam
  • You are responsible for all arrangements and fees connected to exam proctoring
  • Costs vary depending on the center or proctor selected. Fees are typically $25-50 per exam, but can be as high as $250

Step 4: Submit a Proctor Application

Once you pick a proctor you will need to submit a proctor application. Select the proctor application for your class from the list below. Each class has its own proctor application. 

Remember your proctor application must be submitted by:

  • Session A: Wednesday,  June 15, 2022
  • Sessions B & C: Wednesday, July 20, 2022
  • Session D: Wednesday, July 27, 2022

Your Online Learning Support Specialist will contact the proctor to verify the authenticity of the service/proctor and to coordinate the testing process.

Step 5: Communicate Your Scheduled Exam Time

  • Once your Online Learning Support Specialist notifies you that your proctor is approved, contact your proctor to schedule your exam.
  • Inform your GSI that you’ve scheduled your exam by completing the Confirm Final Exam Date and Time survey in your bCourses site.
  • Note that you must complete the Confirm Final Exam Date and Time survey two week prior to your final exam; you will not be able to access course materials in your bCourses site for the last two weeks of your course until you complete this survey.

Step 6: Take Your Final Exam

Take your final exam with the proctor present at your scheduled appointment time. Remember these important notes:

  • Arriving late or failure to show up at the designated final exam time may result in not receiving a grade for the final exam.
  • You are encouraged to plan accordingly so you have plenty of time to travel, park, and arrive at the site early. In the event of an emergency, you must notify the proctor immediately.
  • If your final exam is administered via bCourses and you are required to use a computer provided by your proctor, you will need to bring your CalNet ID and passphrase, as well as the device you use for two-factor authentication. You will find this information the proctor guidelines for your class.